A Louisville live-printing budget has five lines: crew, press time, garments, setup and teardown, and travel. At 1,813 straight-line miles from Fullerton, travel is the one line that doesn't grow with the guest count, which makes a large Louisville event noticeably cheaper per shirt than a small one.
What your quote includes
| Included | What it means |
|---|---|
| Crew | Trained printers who run the presses and keep the line moving, on a KICC show floor or at a backyard Derby tent. |
| Equipment | Presses, flash dryers, heat presses, ink and tables, freighted from Fullerton and built on site. You supply the room. |
| Garments | Blanks from XS to 4XL, ordered to your Louisville headcount so nobody in line gets turned away. |
| Setup & teardown | Load-in, build, test prints and breakdown, timed to your venue's move-in window and your run-of-show. |
| Every print | The printing itself, with no per-shirt charge added at the end. |
What moves the number
- Headcount: more guests means more presses, crew and blanks.
- Hours: a three-hour party and a three-day KICC show are priced differently.
- Garments: a basic tee, a soft tee, a hoodie or a cap each carry a different blank cost.
- Stations: embroidery, a hat bar or a second press adds gear and a person.
- Travel: Louisville-metro events handled end to end, with freight, flights and lodging folded into one clear number.
Most Louisville events land between $5,000 and $15,000 all-in. Derby week ties up crews and hotels across the metro, so a party early in Derby week often costs less than one on the Thursday-to-Saturday peak.
Every Louisville quote is itemized, with crew, presses, blanks and travel on separate lines so you can move any one of them. If the total needs to come down, garments and run hours are the two biggest levers. A shorter window on the show floor or a simpler blank changes the number more than trimming the guest list. Send the date and headcount and we'll price the room you actually have.